i. The Unions shall be responsible for determining the strategic direction and activities of the Federation.
ii. The working (and for legal purposes the definitive) language of the Federation shall be English with the translation of appropriate documents into the principal language used by member Unions.
iii. The Federation shall be an Equal Opportunities organisation.
iv. The governance of the Federation shall be vested in the Board, the Director and the Coordinator.
B. The Board
i. The Board will be responsible to the Unions for the general organisation and administration of the Federation.
ii. The membership of the Board shall consist of up to four representatives of each of the Unions, appointed by the appropriate Union and capable of being suspended or dismissed by that Union. The Unions shall be empowered to alter the number of representatives, to facilitate other Unions joining the Federation, so long as there shall be a minimum of one representative from each Union.
iii. Meetings of the Board shall be held on such days and times and at such locations as decided by the Board but at least once a year. Meetings may be held in person, by telephone conference call or by videoconference.
iv. The Director shall convene all Board meetings in writing or by email with not less than ten working days’ notice thereof other than in respect of business deemed urgent.
v. The Board shall be chaired alternately by a representative of each member Union.
vi. A quorum for meetings of the Board shall be a minimum of one Board member from at least one third of the total number of full members.
vii. The aim shall be that business should be decided by consensus but, in the absence of such, decisions may be taken by the majority of the Board present and voting. The Chair shall not have a second or casting vote.
viii. Where a Union is unable to send a representative, they may ask another Union to vote on their behalf as a proxy. Proxy votes shall be confirmed with the appropriate Union/s before a decision is confirmed.
ix. The representatives on the Board can have any issue referred to the Unions for decision, within one week of the relevant Board Meeting, regardless as to whether or not there was a lack of agreement by the Board on the issue concerned. Any Board decision on an issue referred to the Unions shall not be implemented without the agreement of the Unions.
x. Minutes in such form as may be decided by the Board shall be kept of all proceedings of the Board and entered into a book or books. Such Minutes, if signed by the Chair of the next succeeding meeting, shall be evidence of the proceedings.
C. The Director and the Coordinator
i. A Director may be appointed by the Unions to supervise the strategic direction and activities of the Federation and shall be responsible to the Board.
ii. A Coordinator may be appointed by the Unions to carry out, under the supervision of the Director, the day-to-day activities of the Federation.
iii. Persons appointed (such as the Director and Coordinator) shall be employed on the relevant contractual terms (including salary, retirement age, pension, tax, social security arrangements etc.) by the relevant Union and seconded to the Federation.
iv. The Director or the Coordinator may be suspended from duty at the request of the Board or one of the Unions but removed from post only by agreement between the Unions.